Volunteers

Parent Community Helping Panthers

The Boulder High School Parent Advisory Council (PAC) helps support the staff and students at our school by organizing and engaging parent volunteers. BHS Volunteers make a HUGE impact!

Please contact the PAC Chairperson at chairs@bhspac.org with any questions and/or to discuss specific volunteering opportunities listed below.

Boulder High School Volunteer Positions

All the BHS volunteer positions are now managed by the HelpAtSchools platform. This is the same program that is used for the BHS Student Directory.

The volunteer positions are listed below with a list of tasks and responsibilities along with an estimated amount of time needed for the position. View Printable Version (pdf)

*Note: The PAC Co-Chairs, Secretary, and Treasurer are all members of the Executive Board and are expected to attend all PAC meetings

PAC Executive Board

PAC Co-Chair (Two)*

Tasks & Responsibilities: Plan, organize, and lead monthly PAC meetings including setting the agenda and coordinating with the Principal and Admin Team on what school support is needed. Help set the annual budget, manage volunteer leads, recruit new volunteers, and attend a variety of school events to help promote the work of PAC. Member of PAC Grant Committee.

Time Commitment: Ongoing Two-year term

Sign-up Link

PAC Treasurer*

Tasks & Responsibilities: Update monthly financial reports in Excel and post for public view. Write checks and track payments/receipts for expenses, reimbursements, and funded PAC grants. Reconcile account in Quick Books monthly and update banking information on multiple sites (MightyCause, Benevity, Amazon Smile, etc). Provide necessary information to accountant for tax preparation and file completed taxes annually. Maintain online PAC charity status with CO Sectretary of State. Member of PAC Grant Committee.

Time Commitment: Ongoing, 2-3 hours per month

Sign-up Link

PAC Secretary*

Tasks & Responsibilities: Attend all PAC meetings and record meeting minutes. After meetings, post minutes to public folder for all to view.

Time Commitment: Ongoing

Sign-up Link

Fundraising & Grants

PAC Grant Committee

Tasks & Responsibilities: Review grant requests in September, make award decisions, follow up with grant recipients. Grant committee includes Co-Chairs, treasurer and at least two at-large BHS parent community members.

Time Commitment: Ongoing

Sign-up Link

PAC Fundraising Team Lead

Tasks & Responsibilities: Lead Fundraising Team. Work closely with PAC Co-Chairs and coordinate team efforts for the “Fall Drive for Funds” direct appeal, grocery card and Amazon Smile programs, and other fundraising efforts.

Time Commitment: Ongoing

Sign-up Link

Fall Drive For Funds Coordinator

Tasks & Responsibilities: Part of PAC Fundraising Team. Work with fundraising lead and Co-Chairs to produce “Fall Drive for Funds” direct appeal campaign starting with Back-to-School Night and wrapping up in October.

Time Commitment: Summer/Fall

Sign-up Link

Business Give Back Program Coordinator

Tasks & Responsibilities: Part of PAC Fundraising Team. Work with local businesses that offer give back incentives; schedule and promote give-back events.

Time Commitment: 4-6 hours per month in Sept/Oct

Sign-up Link

Amazon Smile Coordinator

Tasks & Responsibilities: Part of PAC Fundraising Team. Coordinate and promote Amazon Smile program

Time Commitment: Ongoing

Sign-up Link

Grocery Card Coordinator

Tasks & Responsibilities: Part of PAC Fundraising Team. Obtain grocery cards from Safeway and Lucky’s Market. Keep the BHS office stocked with these cards along with flyers about King Sooper’s and Alfalfa’s programs. Attend Back-to-School Night, two teacher conference nights, and the first two PAC meetings to promote the program. Submit information to eNews a few times per year.

Time Commitment: Ongoing, 1-2 hours per month

Sign-up Link

Communications

PAC Communication Team Lead

Tasks & Responsibilities: Lead Communication Team—eNews Designer, Spanish translator, website support and social media. Coordinate team to effectively produce and disseminate quality information to BHS community. Review eNews for accuracy and consistency.

Time Commitment: Ongoing

Sign-up Link

eNews Designer

Tasks & Responsibilities: Part of PAC Communication Team. Format eNews every other Monday/Tuesday, in English and Spanish, using existing School Messenger template. Add photos and imagery to layout. Review and proof eNews for accuracy and consistency. Send eNews every other Tuesday via School Messenger. Email marketing and Photoshop experience a plus.

Time Commitment: 6-8 hours per month, August through May

eNews Translator

Tasks & Responsibilities: Part of PAC Communication Team. Translate eNews document from English to Spanish every other Sunday/Monday.

Time Commitment: 2-3 hours per month, August through May

Website Support

Tasks & Responsibilities: Part of PAC Communication Team. Update PAC website.

Time Commitment: Ongoing

Sign-up Link

Social Media Support

Tasks & Responsibilities: Part of PAC Communication Team. Post news, announcements and happenings of the broader BHS community to the broader BHS community.

Time Commitment: Ongoing

Sign-up Link

HelpAtSchool Support

Tasks & Responsibilities: Part of PAC Communication Team. Help train and support BHS groups, clubs and teams to utilize Help at School platform to engage volunteers for the school.

Time Commitment: Ongoing but a light time commitment (2 hours a month)

Sign-up Link

Event/Staff Support

Event Coordinator: PantherPalooza

Tasks & Responsibilities: Coordinate with school Admin Team to organize one-day Back-to-School event for parent community.

Time Commitment: 3-4 weeks in Aug/Sept, 1 week in April/May

Sign-up Link

Event Coordinator: Open Enrollment Tours

Tasks & Responsibilities: Coordinate with Principal’s Assistant in the fall to organize “Catch the Panther Spirit” tours for future BHS students. Create a scheduling calendar and timeline, manage HelpAtSchool platform for gathering parent volunteers and registering student tour guests and promote event via eNews. Organize parents volunteers so that they know responsibilities day of tours.

Time Commitment: Four tours during two weeks in Nov. and Dec.

Sign-up Link

Event Coordinator: Coffee & Conversation with Admin

Tasks & Responsibilities: Work with Admin Team to organize a casual mid-year meeting for parents to talk with the Principal and Asst. Principals. Plan and promote all logistics of the event including location, coffee and any supplies necessary.

Time Commitment: January

Sign-up Link

Event Coordinator: BHS Parent Book Club

Tasks & Responsibilities: Attend BHS Parent Book Club every week. Organize and promote Book Club via eNews.

Time Commitment: 1-2 hours per month

Sign-up Link

Event Coordinator: BHS After Prom Representative

Tasks & Responsibilities: Work with Fairview HS Rep to plan and organize the annual After Prom joint event for both schools held in April. Attend monthly meetings and chair one or two of the committees. The After Prom Committee is made up of representatives from both Boulder and Fairview High Schools who work together to create a safe, drug-free supervised event for all students from both schools to go to after attending their Prom. Meetings are held on the first Wed of the month at East Boulder Rec Center. For more info, contact fhsbhsafterprom@gmail.com or visit www.fhsbhsafterprom.org.

Time Commitment: 2-10 hours per month

Sign-up Link

Event Coordinator: Senior BBQ

Tasks & Responsibilities: Coordinate, promote, and communicate the Senior BBQ event in the Spring. Organize catering and other vendors, help with setup, manage volunteers, and check-in students on the day of the event. Event planning experience is a plus but not required.

Time Commitment: Spring

Sign-up Link

College Support Team (CST) Lead

Tasks & Responsibilities: Organize and train a group of volunteers to provide college search assistance to students/ parents on Wednesdays & Thursdays in the BHS Counseling Office. Manage and coordinate volunteers using HelpAtSchool sign-ups to have four trained volunteers working each two hours shift. Attend bi-monthly meetings with the BHS Counseling staff and work with them to hear the feedback, define the need and provide reports.

Time Commitment: Ongoing

New Family Welcome Coordinator

Tasks & Responsibilities: Welcome new families from outside the district and state by a phone call and follow-up communication.

Time Commitment: Ongoing

Sign-up Link

Staff Appreciation Coordinator

Tasks & Responsibilities: Provide food four times during parent teacher conferences - two nights in October and two nights in February. Also host a breakfast during December finals week. Tasks include ordering food, setting up and cleaning up.

Time Commitment: 3-4 hours in October, December, and February

Sign-up Link

Beautify Boulder High

Tasks & Responsibilities: Work with school Admin Team to help improve the “look and feel” of our school, both inside and outside.

Time Commitment: Ongoing

Sign-up Link

School/District Committee Representatives

School Accountability Committee (SAC) Rep

Tasks & Responsibilities: Part of SAC Team whose purpose is to review student academic & climate data in order to create the school’s Unified Improvement Plan (UIP) with goals to improve all aspects of BHS. Communicate with DAC Rep and give monthly report at PAC meetings.

www.bvsd.org/about/district-accountability-committee/school-accountability-committees

Time Commitment: One SAC meeting per month plus PAC meetings, Sept through May

Sign-up Link

District Accountability Committee (DAC) Rep

Tasks & Responsibilities: Attend DAC meetings at BVSD Education Center to provide input on several topics as well as hear updates on the district’s budget and improvement plans. DAC meetings are at 6:15- 8:30 pm on the first Tuesday of the month, September through May. Participate on at least one subcommittee and maintain communication with SAC Rep. Term begins in August. Appointed by the principal/SAC Rep.

www.bvsd.org/about/district-accountability-committee

Time Commitment: Two year term. Attend monthly meetings. Sept through May.

Sign-up Link

District Parent Council (DPC) Rep

Tasks & Responsibilities: Part of a group of parents who meet with the Superintendent and School Board Rep to discuss and examine timely and relevant topics that affect BVSD students and schools. The DPC meetings are held at 6:30 pm on the third Wednesday of the month, September through May, at the BVSD Education Center.

www.bvsd.org/parents-students/get-involved/district-committees/district-parent-council

Time Commitment: One DPC meeting per month. Sept through May

Sign-up Link

Parent Engagement Network (PEN) Rep

Tasks & Responsibilities: Support parents in raising healthy, happy youth through programs on substance use, stress and anxiety, technology, resilience, and family-school partnerships. Attends PEN meetings and help support their mission; communicate with PAC to promote PEN events.

www.parentengagementnetwork.org

Time Commitment: 4 hours per month

Sign-up Link

Families and Educators Together (FET) Lead

Tasks & Responsibilities: Lead monthly FET meetings with educators and family members from underrepresented community and educators with a goal of supporting students and improving family connection with the school. Plan and organize engaging events for BHS families. Communicate with the BHS community in both English & Spanish. Attend periodic district-wide FET meetings.

www.bvsd.org/departments/parent-and-family-partnerships

Time Commitment: Ongoing

Sign-up Link

Volunteers at Boulder Valley School District

All BVSD volunteers are required to complete the BVSD Online Volunteer Application every year. In addition, volunteers who work directly with students must also obtain a background check.

Please visit the BVSD Volunteer Page for more information.